Whether business owners need help building software or developing a new product, they will seek out various estimates from third-party providers before hiring someone to assist them. In most cases, these business owners will require project proposals. If you are asked to submit a project proposal, you need to realize this document is designed to persuade a client to use your business.
Writing good project proposals allows you to land new clients and grow your business. Instead of rushing through the project proposal drafting process, take your time to ensure all of your bases are covered. Here are some things you should keep in mind if you want to write effective project proposals.
Find Out What the Client Needs
Before you start drafting a project proposal for a potential client, you need to schedule a meeting with them. During this meeting, you should bring along a list of questions to ask. These questions should be designed to better understand who the client is and what the ultimate goal for the project in question is. Without a firm grasp of what a client wants to accomplish, you will have a difficult time drafting a persuasive project proposal.
Assess Your Team’s Capabilities
Once you have an idea of what a client needs, you need to assess whether your team is capable of completing these tasks. For instance, if you have a client looking for help with building and marketing a new digital product, you need team members who are familiar with things like web design, coding and marketing. Making a list of which team members have the skills needed to complete a particular project allows you to delegate better in the future.
Determining the Cost of a Project
Businesses that use proven project management practices waste around 28 times less money than companies without these practices in place. One of the main things you need to do to make a project successful is figure out how to turn a profit.
Knowing the cost of the materials and labor needed to complete a new project is imperative. With a good understanding of these costs, you can determine a fair price to quote your client. Rushing through this important part of project proposal development can result in your company losing money.
Provide Clients with Persuasive Proof
If a business is receiving multiple project proposals, they will want more than just cold hard data to look at. Instead of filling your project proposal with numbers and industry jargon, you need to provide potential clients with persuasive proof.
This proof can come in the form of things like case studies, descriptions of your work and positive reviews. Seeing this type of proof will show a potential client why your business is the best option for the project in question.
Once you are done writing your project proposal, take some time to proofread it. By doing this, you can fix any mistakes it contains before it reaches your client.