A recent study found that over 70% of projects fail. One of the main causes of this failure is a lack of planning and organization. Starting a new project with no clear direction is a recipe for disaster. A project plan is designed to be the master document that provides guidance regarding how the project in question will progress. Adequately laying out how a project will progress can help you keep everyone on task.
Are you trying to iron out the details of your project plan? If so, consider the helpful information below regarding the steps to include in your project plan.
Define the Scope of the Project
Perhaps the most important information to include in this plan is the project scope. In most cases, you will have two consecutive sections in your project plan that cover project goals and scope. The scope of your project provides team members with an idea of what the finished goal or product of this undertaking will be. Failing to adequately define the project scope can result in a number of mistakes being made. Without a scope, missed deadlines and high costs are a near certainty.
Project Milestones Need to Be Defined
Once you have your project scope in place, you will have to start breaking down this larger document into smaller achievable goals. Laying out project milestones and deliverables is crucial when trying to help your team members visualize what their roles will be. As you start to develop project milestones, be realistic about when they will be due. Making mistakes during this deadline creation process will put undue pressure on your team. If your team feels like they are always working against the clock, they are more likely to turn in low-quality work out of desperation.
After your list of milestones are in place, you need to create a work breakdown structure. Breaking down the work involved in completing a milestone and assigning the various tasks to different team members is harder than it seems. Before you start assigning these tasks, you need to consider the strengths and weaknesses of the people working for you. Doing this will help you figure out which team members are capable of performing the tasks you need to complete a project on or ahead of schedule.
Develop a Risk Management Plan
Educating yourself about common project management blind spots is crucial when trying to create a risk management plan. Your project plan should include information about possible risks and strategies to address them. Figuring out the risks associated with a project will be much easier if you seek out the feedback of team members, stakeholders and members of your management team. In most cases, these people can offer you a unique perspective that allows you to mitigate the risks involved in taking on a particular project.
As you can see, a detailed project plan is a crucial component of project management success. By using the tips in this article, you should have no problem creating a detailed project plan.